---
title: "Automated Candidate Emails"
url: "https://knowledge-base.discovered.ai/en/article/automated-candidate-emails"
language: "en"
last_updated: "2025-10-02T00:04:59.728Z"
---

# Automated Candidate Emails

Send instant, one-time messages to candidates when a full sequence isn’t needed.

### **Overview**

Sometimes you only need to send a **single, immediate email** to a candidate instead of building a full communication sequence. Discovered’s **Automated Candidate Emails** feature makes this easy. By assigning an automatic email to a specific status in your job posting pipeline, you can ensure that when a candidate enters that status, they receive the appropriate message instantly.

This is ideal for quick updates, reminders, or confirmations that don’t require multiple follow-ups.

## **How to Automate Candidate Emails:**

[Embedded content](https://www.loom.com/embed/b05f9f4e15324c748e18087e7e14f9e6?sid=fdd119ed-4691-43a8-af6c-9b6f290bba54)

### **1\. Open a Status in the Processing Tab**

-   Open the job posting and go to the **Processing tab**.
-   Click on the status you want to add the automatic email message to.

![](https://cdn-assets.productfruits.com/7aed1a34-6a41-46fb-b532-526f4a9a5440)

### **2\. Add and Compose the Email**

-   From the automation options, select **Add an Automatic Email Message**.

![](https://cdn-assets.productfruits.com/f608509d-117a-4264-b24b-15892751d3af)

-   Enter a subject and body, add **tokens** for personalization, or choose a pre-made template.

![](https://cdn-assets.productfruits.com/52b5f697-0bec-4889-815d-fcc1e99af2d3)

### **3\. Save and Finalize**

Click **Save Message** to attach it to the status. From here, you can:

-   Send it automatically whenever candidates are moved into that status.
-   Optionally **convert the message to a sequence** if multiple reminders are needed.

## **Why This Matters:**

Automated Candidate Emails give you a **lightweight communication option** that sits between manual emailing and full sequences. This ensures:

-   Candidates receive **immediate, professional communication** when their status changes.
-   Your hiring team avoids unnecessary manual follow-up for routine updates.
-   Communication stays **consistent and reliable** across the hiring pipeline.

## **Use Cases:**

-   **Recruiters:** Instantly notify candidates when their application is received.
-   **Hiring Managers:** Send quick updates like “We’ve scheduled your interview” or “Please complete your assessment.”
-   **Agencies:** Provide clients with consistent candidate touchpoints without building full sequences.
-   **Small Teams:** Automate basic communication when sequences aren’t necessary.

## **Best Practices:**

-   Keep messages **clear, concise, and relevant** to the candidate’s next step.
-   Double-check all **tokens and variables** to ensure accurate personalization.
-   Prepare **email templates** in advance to save time.
-   Regularly review and update your automated messages to keep them aligned with current processes.

## **What Happens Next:**

Once configured:

-   The email is **automatically sent** as soon as the candidate is moved into the assigned status.
-   You’ll have the option to **edit, cancel, or not send** the message at the moment of status change.
-   If linked to tasks (like assessments), those tasks will also be assigned automatically alongside the message.
-   Candidates receive instant communication, improving their experience and keeping them engaged.

With Automated Candidate Emails, you can strike the right balance between efficiency and personalization in your hiring communications.