---
title: "Manage Candidate Lists"
url: "https://knowledge-base.discovered.ai/en/article/manage-candidate-lists"
language: "en"
last_updated: "2025-10-08T22:56:40.072Z"
---

# Manage Candidate Lists

Organize and share subsets of candidates for streamlined collaboration.

### **Overview**

**Candidate Lists** provide a simple way to group candidates based on custom criteria and share them with others—even people who don’t have a Discovered account. Whether you’re curating a shortlist for interviews, grouping candidates by specific attributes, or sharing profiles with colleagues outside the hiring team, candidate lists make it easy.

You can create a new list or add to an existing one, then share a secure link. Recipients can view the profiles as guests without needing login credentials, but they cannot make changes—ensuring the integrity of your hiring data while enabling seamless collaboration.

## **How to Manage Candidate Lists:**

[Embedded content](https://www.loom.com/embed/86a7638c282f4335ae595108f35d4594?sid=70bb3112-b1d1-461a-a03d-87860e1bab51)

### **1\. Select Candidates**

-   Navigate to the job posting and view your candidate table.
-   Check the boxes next to the candidates you want to include.

![](https://cdn-assets.productfruits.com/73a0dbc0-49ab-4ffe-88fa-bfb449d9a96f)

### **2\. Create or Add to a List**

-   In the menu that appears, click **Candidate Lists → Add to List**.

![](https://cdn-assets.productfruits.com/6d404744-6f7b-482e-820a-63c7475c4d4b)

-   Choose an existing list or select **Create List** and give it a descriptive name.

![](https://cdn-assets.productfruits.com/4d505b1d-ef92-4747-bd25-49ca3ab9905e)

### **3\. Access Your List**

-   From the job posting, go to **Options → View Candidate Lists**.

![](https://cdn-assets.productfruits.com/474636e5-7982-403a-9440-6aef7d2a34b5)

-   Open your saved lists and review the included candidates.

![](https://cdn-assets.productfruits.com/3fc6dcc4-444d-4cb9-b29b-5163827feb0e)

### **4\. Share the List**

-   Copy the secure link and send it to colleagues who need access.
-   Recipients without Discovered accounts can select **Continue as Guest** to view the list.
-   Guests can only view profiles—they cannot edit or update information.

## **Why This Matters:**

Candidate Lists streamline collaboration across teams by making it easy to:

-   Share curated groups of candidates with hiring managers or decision-makers.
-   Provide visibility to colleagues who aren’t part of Discovered.
-   Keep candidate evaluations organized and accessible without altering system data.

## **Use Cases:**

-   **Recruiters:** Build shortlists of candidates for client review.
-   **Hiring Managers:** Share a narrowed-down pool with decision-makers.
-   **Small Teams:** Provide access to stakeholders without requiring them to create accounts.
-   **Agencies:** Share subsets of candidates with external partners in a secure way.

## **Best Practices:**

-   Use **descriptive list names** (e.g., *Top Sales Finalists*) to avoid confusion.
-   Double-check the candidates you’ve added before sharing.
-   **Remind external viewers** that lists are read-only—they cannot make changes.
-   Update or archive old lists to keep your workspace organized.

## **What Happens Next:**

Once a candidate list is created:

-   The selected candidates remain linked to the list until removed.
-   You can open and manage lists anytime from the **Options menu**.
-   Shared links allow guests to view profiles securely without editing.

With **Candidate Lists**, you can collaborate more effectively, keep hiring decisions organized, and provide transparency to your team—all while maintaining control of candidate data.