---
title: "Move Candidate to Another Status"
url: "https://knowledge-base.discovered.ai/en/article/move-candidate-to-another-status"
language: "en"
last_updated: "2026-09-22T20:30:24.307Z"
---

# Move Candidate to Another Status

Automate candidate progress through your pipeline with smart status transitions.

### **Overview**

Manually updating candidate statuses can slow down your hiring process and create room for error. With Discovered’s **Move to Another Status** automation, candidates can be automatically advanced through your pipeline once they’ve completed all tasks in their current status.

For example, if a candidate schedules an interview, the system can automatically move them to the next step (e.g., *Initial Interview Scheduled*). This feature works with any automation—assessments, reference checks, application forms—and ensures candidates flow smoothly through your process without requiring manual updates.

## **How to Move Candidate to Another Status:**

[Embedded content](https://www.loom.com/embed/48e52347958341dd8a98e7011350d843?sid=6f0aa097-fe45-4e78-a049-ffe2d1c3b33f)

### **1\. Open a Status in the Processing Tab**

Go to your job posting, navigate to the **Processing tab**, and select the status where you want to allow scheduling.

![](https://cdn-assets.productfruits.com/7aed1a34-6a41-46fb-b532-526f4a9a5440)

### **2\. Add the Move to Another Status Automation**

In the automations section, select **Move to Another Status**.

![](https://cdn-assets.productfruits.com/3d01ee68-2618-49e4-8f99-70165ec1c59e)

### **3\. Choose the Destination Status**

Specify the status where candidates should be moved automatically once all tasks in the current status are completed.

![](https://cdn-assets.productfruits.com/20f3cab2-f19f-41cd-b13b-1e3b0849b55f)

### **4\. Customize Additional Actions**

Optionally, configure a message or other automations in the new status to notify candidates.

![](https://cdn-assets.productfruits.com/615226e7-f26d-44ab-b6da-6afc827e03bc)

### **5\. Test the Automation**

Trigger the tasks in the current status to confirm that candidates are moved automatically to the next status once all requirements are fulfilled.

## **Why This Matters:**

Automating candidate status transitions ensures your pipeline runs **smoothly, consistently, and efficiently**. It helps your hiring team:

-   Save time by reducing manual status updates.
-   Ensure candidates are never stuck in outdated stages.
-   Improve communication by pairing status changes with automated notifications.
-   Create a structured and repeatable hiring process.

## **Use Cases:**

-   **Recruiters:** Automatically move candidates from *Schedule Interview* to *Interview Scheduled* once a time is booked.
-   **Hiring Managers:** Progress candidates from *Assessments* to *Ready for Review* once tests are completed.
-   **Agencies:** Standardize pipeline automation across multiple clients.
-   **Small Teams:** Minimize manual updates while keeping the process consistent.

## **Best Practices:**

-   **Label statuses clearly** so automation rules are easy to track.
-   Combine with other automations (e.g., scheduling, assessments, reference checks) for a fully streamlined workflow.
-   **Double-check automation settings** to avoid unintended candidate movements.
-   Regularly review your pipeline and update automation rules as hiring needs evolve.
-   If some activities in the status are optional, consider using **Move Candidate to Another Status (Conditional)** instead. The standard automation waits for all assigned tasks in the status to be completed.
-   **Custom status names:** Processing statuses can be customized to match your company’s hiring workflow. A status name such as **Pre-Hire Form** does not represent a standard Discovered feature by itself; its purpose depends on the messages, tasks, and automations configured for that status.
-   **Verify links and tokens in candidate messages:** If a message tells the candidate to click or complete something, confirm that the appropriate link or token is actually included in the message body. Mentioning a link in the message text does not automatically insert it.
-   **Test candidate-facing messages:** When creating or editing a status, review the message and run a test when possible to confirm that candidates receive the expected links, forms, assessments, scheduling options, or other tasks.

## **What Happens Next:**

Once enabled:

-   The system monitors all automations linked to the selected status.
-   When the candidate completes all assigned tasks, they are **automatically moved** to the specified next status.
-   Any automations or messages tied to the new status will trigger immediately.

With Move to Another Status, you can build a **hands-free, efficient hiring pipeline** that ensures no candidate is left behind.