---
title: "Schedule Interviews & Meetings"
url: "https://knowledge-base.discovered.ai/en/article/schedule-interviews-meetings"
language: "en"
last_updated: "2025-10-03T18:50:45.485Z"
---

# Schedule Interviews & Meetings

Automate candidate scheduling and keep your pipeline moving forward.

### **Overview**

Coordinating interviews with candidates can be time-consuming. With Discovered’s **Schedule Meeting automation**, you can streamline this step by allowing candidates to book time directly on your calendar. Once a candidate schedules a meeting, the system automatically marks the task as complete—ensuring accurate tracking and a smoother workflow.

This automation is particularly effective when paired with the **Move to Another Status** automation, which automatically advances candidates after they book.

## **How to Schedule Interviews & Meetings:**

[Embedded content](https://www.loom.com/embed/07f7c5279ee54652ae4670c9f4eb8a09?sid=534aa2b0-a1dd-494c-9d46-290bbfb01730)

### **1\. Open a Status in the Processing Tab**

Go to your job posting, navigate to the **Processing tab**, and select the status where you want to allow scheduling.

![](https://cdn-assets.productfruits.com/7aed1a34-6a41-46fb-b532-526f4a9a5440)

### **2\. Add the Schedule Meeting Automation**

Scroll to the automations section and click **Schedule Meeting** to attach the automation to that status.

![](https://cdn-assets.productfruits.com/b1d77be2-ceab-4dcc-83f9-63c99783e946)

### **3\. Create a Message with a Scheduling Link**

Compose a message to candidates that includes the **scheduling link token**, so they can select a time directly from your calendar. Save the template for reuse.

![](https://cdn-assets.productfruits.com/5372a45d-ba7d-4f0d-8461-ecf0c1278be3)

### **4\. Assign the Status to Candidates**

When you move a candidate into the scheduling status, they’ll receive the message with the scheduling link. Once they select a time, the system automatically completes the task.

## **Why This Matters:**

By automating the interview scheduling process, you:

-   Save time spent on manual back-and-forth emails.
-   Ensure candidates can book interviews quickly and conveniently.
-   Keep your hiring pipeline accurate, as tasks are automatically marked complete.
-   Improve candidate experience with a seamless, professional scheduling flow.

## **Use Cases:**

-   **Recruiters:** Let candidates self-schedule interviews without manual coordination.
-   **Hiring Managers:** Ensure interviews are booked at times that fit their calendars.
-   **Agencies:** Standardize scheduling across multiple client pipelines.
-   **Small Teams:** Simplify logistics by using automated links instead of one-off scheduling emails.

## **Best Practices:**

-   Always **integrate your calendar** with Discovered for the automation to work.
-   Include the **scheduling link token** in your candidate message so they can book easily.
-   Use **message templates** to save time and maintain consistency across roles.
-   Combine with **Move to Another Status** to automatically progress candidates after booking.

## **What Happens Next:**

Once configured:

-   Candidates in the scheduling status receive a message with your calendar link.
-   They choose a time slot, and the system marks the scheduling task as complete.
-   If paired with **Move to Another Status**, the candidate automatically advances in the pipeline after booking.

With Schedule Interviews & Meetings, you can eliminate scheduling headaches and focus on evaluating candidates, not managing calendars.