Schedule meeting and calendar settings

This article explains how to set up and customize your calendar settings within your Discovered profile. Follow the steps below to create an efficient scheduling experience for both you and your candidates.

Accessing Your Calendar Settings

1. Log In and Open Your Profile:
   • Once logged into Discovered, navigate to the top right corner and click on your name.
   • From the dropdown menu, select My Profile.
   • On your profile preview page, click Edit Profile to start making changes.
2. Navigate to Calendar Settings:
   • Scroll down to the section labeled Edit Profile – Schedule Meeting and Calendar Settings.

Configuring Your Scheduling Link

Auto-Generated vs. Custom Scheduling Link

• Auto-Generated Link:
  If you have integrated your email address (refer to our separate email settings article), you can opt for an auto-generated scheduling link hosted by Discovered. Events booked through this link will automatically be added to the calendar of the email address that was integrated.
• Custom Scheduling Link:
  Alternatively, if you prefer using your own scheduling tool (such as Calendly), select the custom option and enter your personal scheduling link.

Meeting Details Configuration

Setting the Meeting Location and Default Details

• Meeting Location:
  Enter a physical address or a virtual meeting link (e.g., a Zoom link). This will appear as the meeting location on the calendar event when a candidate schedules an appointment.
• Default Meeting Name and Description:
  Customize how the meeting appears on your calendar. For example, you can use a format like “Meeting between [Your Name] and [Candidate’s Name]” and add a meeting description if needed.

Defining Meeting Duration and Availability

Duration and Time Zone

• Meeting Duration:
  Choose the default duration for your meetings (default is 30 minutes, but several options are available).
• Time Zone:
  Set the time zone for your calendar to ensure that candidates select meeting times relative to your local time.

Adding Buffers and Availability Hours

• Buffer Time:
  Add a buffer between meetings (ranging from 5 to 30 minutes) to prevent back-to-back scheduling.
• Availability Hours:
  Specify the days of the week and the hours during which you are available. These settings ensure that candidates only book meetings within your designated time slots.

Customizing the Candidate Experience

Welcome Message

• Welcome Message Configuration:
  The welcome message is displayed when candidates click on your scheduling link. Customize this message to instruct candidates on how to select a meeting time.

Meeting Reminders

• Reminder Settings:
  Enable meeting reminders to be sent via email. You can set the number of reminders and specify when they should be sent (e.g., 30 minutes or one day before the meeting).
• Uniform Message:
  Note that currently, all reminders will use the same message. You can edit this message to fit your communication style.

Summary

By configuring your calendar settings in Discovered, you can streamline the interview scheduling process and ensure a smooth experience for candidates. Whether you choose the auto-generated scheduling link or integrate your own tool, setting up meeting locations, durations, buffers, availability, and reminders helps you manage your time more effectively.

If you have any questions or need further assistance, please contact us at info@thehiretalent.com