Configure Email Settings

Overview

The Email Settings section in your Discovered profile allows you to:

• Configure two-factor authentication (2FA) for account security.
• Connect your Google or Microsoft email for improved candidate communication.
• Automatically link your calendar for scheduling.
• Add a custom email signature to personalize messages.

Step-by-Step Setup

1. Access Your Email Settings

• Log in to Discovered.
• Click your name in the top-right corner.

• Select My Profile.

• On the profile preview page, click Edit Profile.

• Scroll down to Email Settings.

2. Configure Two-Factor Authentication (2FA)

Choose how often you want verification:

• Always – Requires 2FA for every login.
• On new devices – Prompts only when logging in from an unrecognized device.
• Don’t use 2-step verification – Not recommended.

Choose your verification method:

• Email – Get a secure login link sent to your registered email.
• Text Message – Provide a phone number to receive verification codes via SMS.

Tip: Use “New Devices” for balanced security and convenience.

3. Connect Your Email Account

Integrating your email ensures candidate communications come directly from your address.

• Choose Sign in with Google or Sign in with Microsoft.

• Select your account and grant permissions.
• Click Save to finalize the connection.

Note: Email integration also links your calendar, allowing candidates to schedule meetings with you.

4. Set Up Your Email Signature

• In the Email Settings section, type your desired signature text (e.g., “Best regards, John”).

• When composing a candidate email, insert the Signature placeholder token.

• The system will automatically fill in your saved signature when the message is sent.

Why This Matters

Correctly configuring your email settings ensures:

• Stronger login protection with 2FA.
• Higher email deliverability by sending directly from your own email address.
• Faster candidate response handling, with replies going to your inbox.
• Consistent, professional messaging with a pre-set signature.

Use Cases

• You want to prevent unauthorized access by enabling two-factor authentication.
• You prefer candidates’ replies to go directly to your inbox instead of a generic system email.
• You want candidates to easily schedule meetings with you via your connected calendar.
• You want to standardize and save time with an auto-filled signature.

How It Works

• 2FA prevents unauthorized access by requiring extra login verification.
• Email integration replaces the system-generated address with your actual email, improving deliverability.
• Calendar integration generates a scheduling link for candidates automatically.
• Signature settings save time and ensure consistent professional messaging.

Best Practices

• Always use two-factor authentication, at a minimum, for new devices.
• Connect your Google or Microsoft email immediately for smoother candidate communication.
• Save your email signature to avoid retyping it each time.
• Test your email and calendar integration to confirm everything works properly.

What Happens Next

Once configured:

• Logins are protected with your chosen 2FA method.
• Candidate messages appear directly in your email inbox.
• Your calendar link is available for scheduling.
• Every candidate email automatically includes your signature.