Connect & Manage Your Calendar

Overview

The Calendar Settings section in your Discovered profile lets you:

• Use an auto-generated scheduling link hosted by Discovered.
• Integrate an external scheduling tool like Calendly.
• Customize meeting location, name, and description.
• Define availability, meeting duration, and buffer times.
• Add reminders so candidates never miss their scheduled time.

Step-by-Step Setup

1. Access Calendar Settings

• Log in to your Discovered account.
• Click your name in the top-right corner.

• Select My Profile.

• On the profile preview page, click Edit Profile.

• Scroll down to Schedule Meeting and Calendar Settings.

2. Choose Scheduling Link Type

• Auto-Generated Link
  • Available if you have integrated your email address.
  • Generates a Discovered-hosted scheduling link you can share with candidates.
  • Booked meetings are automatically added to your connected calendar.

• Custom Link
  • If you prefer using an external tool (e.g., Calendly), select this option.
  • Paste your existing scheduling link.

3. Configure Meeting Details

• Meeting Location – Add a physical address or a virtual meeting link (e.g., Zoom).
• Default Meeting Name – Example: Meeting between [Your Name] and [Candidate Name].
• Meeting Description – Provide context about the interview or session.

4. Define Duration, Time Zone & Availability

• Meeting Duration – Choose the default length (e.g., 30 minutes).
• Time Zone – Ensures candidates select times aligned with your local time.
• Buffer Between Meetings – Add a gap (5–30 minutes) between sessions.
• Availability Hours – Select which days and times you’re available.

5. Customize Candidate Experience

• Welcome Message
  • Appears when candidates open your scheduling link.
  • Example: “Please select a time on my calendar to schedule an interview.”
• Meeting Reminders
  • Enable automatic reminders via email.
  • Choose when reminders go out (e.g., 30 minutes before, 1 day before).
  • All reminders use the same message, which you can customize.

Why This Matters

Setting up your calendar ensures:

• Candidates can self-schedule meetings at times that work for you.
• Every meeting includes clear details (location, duration, purpose).
• You maintain control of availability and avoid back-to-back bookings.
• Automated reminders reduce no-shows.

Use Cases

• You want a ready-to-use scheduling link generated automatically in Discovered.
• You already use Calendly or another tool and prefer linking it.
• You want to include a Zoom link or physical location in all meetings.
• You want to set working hours so candidates only book during available times.
• You want to send automated reminders before meetings.

How It Works

• Once configured, your scheduling link (auto-generated or custom) can be shared with candidates.
• Candidates select from your available time slots.
• Events appear directly on your calendar with location, description, and details you’ve set.
• Reminders are sent automatically based on your preferences.

Best Practices

• Use a Zoom or Teams link in the meeting location for virtual interviews.
• Add a short buffer (10–15 minutes) to avoid back-to-back meetings.
• Write a clear welcome message so candidates know what to expect.
• Turn on reminders to minimize missed appointments.

What Happens Next

Once set up:

• Candidates can schedule meetings directly with you.
• Booked meetings appear automatically on your connected calendar.
• Reminders are sent to candidates at the intervals you’ve configured.
• You can update availability, duration, or message settings at any time.