Automated Candidate Emails

Send instant, one-time messages to candidates when a full sequence isn’t needed.

Overview

Sometimes you only need to send a single, immediate email to a candidate instead of building a full communication sequence. Discovered’s Automated Candidate Emails feature makes this easy. By assigning an automatic email to a specific status in your job posting pipeline, you can ensure that when a candidate enters that status, they receive the appropriate message instantly.

This is ideal for quick updates, reminders, or confirmations that don’t require multiple follow-ups.

How to Automate Candidate Emails:

1. Open a Status in the Processing Tab

Open the job posting and go to the Processing tab.
Click on the status you want to add the automatic email message to.

2. Add and Compose the Email

From the automation options, select Add an Automatic Email Message.

Enter a subject and body, add tokens for personalization, or choose a pre-made template.

3. Save and Finalize

Click Save Message to attach it to the status. From here, you can:

Send it automatically whenever candidates are moved into that status.
Optionally convert the message to a sequence if multiple reminders are needed.

Why This Matters:

Automated Candidate Emails give you a lightweight communication option that sits between manual emailing and full sequences. This ensures:

Candidates receive immediate, professional communication when their status changes.
Your hiring team avoids unnecessary manual follow-up for routine updates.
Communication stays consistent and reliable across the hiring pipeline.

Use Cases:

Recruiters: Instantly notify candidates when their application is received.
Hiring Managers: Send quick updates like “We’ve scheduled your interview” or “Please complete your assessment.”
Agencies: Provide clients with consistent candidate touchpoints without building full sequences.
Small Teams: Automate basic communication when sequences aren’t necessary.

Best Practices:

Keep messages clear, concise, and relevant to the candidate’s next step.
Double-check all tokens and variables to ensure accurate personalization.
Prepare email templates in advance to save time.
Regularly review and update your automated messages to keep them aligned with current processes.

What Happens Next:

Once configured:

The email is automatically sent as soon as the candidate is moved into the assigned status.
You’ll have the option to edit, cancel, or not send the message at the moment of status change.
If linked to tasks (like assessments), those tasks will also be assigned automatically alongside the message.
Candidates receive instant communication, improving their experience and keeping them engaged.

With Automated Candidate Emails, you can strike the right balance between efficiency and personalization in your hiring communications.