What Happens When Candidates Apply Multiple Times
Understand how Discovered manages duplicate and multi-job applications so you always have the full candidate picture.
Overview
When a candidate applies to the same job more than once, Discovered merges the applications into a single profile. Any new details they submit are added to their existing record, and their stage in the pipeline does not reset. If a candidate applies to multiple jobs, a briefcase icon appears on their profile and candidate preview, showing how many other jobs they’ve applied for. This helps you avoid duplicate outreach and gives full visibility into a candidate’s activity across roles.
What Happens When Candidates Apply Multiple Times
1. Open the Candidate Profile
- Click on Candidates in the navigation bar
- Click on the candidate’s name to open their profile.
2. Check for Duplicate Applications
- If they applied multiple times to the same job, you’ll see updated information in their existing profile only.
3. Look for the Briefcase Icon
- If they’ve applied to multiple jobs, a briefcase icon displays in two places:
- On the candidate preview card.
- Inside the candidate's full profile header.
- The number next to the icon shows how many total jobs they’ve applied for.
4. View Other Applications
- Click the briefcase icon to see the list of other jobs associated with this candidate.
- Review their stages in each job’s pipeline.
Why This Matters
- Prevents duplicate work by consolidating multiple applications into one candidate record.
- Provides recruiters and hiring managers with context about all roles a candidate has shown interest in.
- Helps prioritize outreach for candidates actively applying to several positions.
Use Cases
- A candidate reapplies to the same job after updating their résumé.
- A strong candidate applies to two different roles, and you want to track their progress across both pipelines.
- You’re reviewing pipeline health and want to see candidates overlapping between jobs.
Best Practices
- Always check the briefcase icon before contacting a candidate to avoid duplicate outreach.
- If new information appears from a re-application, review and update their profile notes for clarity.
- Use candidate tags or comments to flag when someone is being considered for multiple roles.
What Happens Next
- Same job re-application → Candidate stays in their current stage, with new info added to their profile.
- Multiple job applications → The briefcase icon tracks their activity across jobs, ensuring full visibility.