Scheduling Settings & Interview Links

Overview

Discovered’s redesigned Scheduling Settings make it easier to manage interview availability, scheduling links, reminders, calendar integrations, and candidate scheduling experiences from one centralized place.

Users can create multiple scheduling links, set default availability, add interview reminders, connect tools like Google Meet, and manage upcoming interviews. These improvements help teams reduce scheduling back-and-forth while keeping interviews organized and automatically tracked in candidate profiles.

How to Scheduling Group Interviews with Calendly:

1. Access Scheduling Settings

• Go to My Profile.
• Click Edit Profile.
• Select Scheduling Settings.

If your email/calendar is not connected, you’ll be prompted to integrate with Google or Microsoft before managing scheduling options.

2. Configure General Availability

In General Settings, set your default scheduling preferences:

• Interview buffer: Add time between meetings.
• Time zone: Pulled from your calendar, but editable if needed.
• Earliest scheduling notice: Prevent candidates from booking too soon.
• Maximum scheduling window: Limit how far in advance candidates can book.
• Availability windows: Set available hours by day, including multiple windows per day if needed.

You can also copy one day’s availability to other days to speed up setup.

3. Create or Manage Scheduling Links

Go to Scheduling Links to view or create interview links.

You can:

• Use the automatically created default scheduling link.
• Create additional links for different interview types.
• Duplicate existing links.
• Copy raw scheduling links.
• Choose whether other team members can access and share your links.

Scheduling link types include:

• Auto-generated Discovered links
• Custom external links such as Calendly

4. Customize Interview Details

For Discovered-hosted links, configure:

• Interview duration
• Interview type: one-on-one or group interview
• Location or meeting link
• Guests/interviewers
• Interview name
• Interview description

If Microsoft Teams, or Google Meet is connected, Discovered can automatically generate meeting details and include them in the interview invitation.

5. Set Interview Reminders

Interview reminders work similarly to sequences, but are based on the scheduled interview time.

You can create:

• Email reminders
• SMS reminders
• Up to five messages per channel
• Reminders sent minutes, hours, days, or weeks before the interview

By default, the meeting host does not receive reminders, but this can be changed.

6. Manage Interviews

Use Manage Interviews to view upcoming interviews.

You can filter by:

• My Interviews: Interviews scheduled with you.
• Team Interviews: Interviews scheduled with you or candidates on jobs you are assigned to.

For interviews scheduled with you, you can:

• Cancel the interview
• Edit interview details
• View or edit upcoming reminders

If an interview is rescheduled, reminders automatically adjust to the new date and time.

Group Interviews

For group interviews, create a scheduling link with Group Interview selected.

You can:

• Add specific session dates and times.
• Set the maximum number of candidate attendees.
• Allow multiple candidates to book the same session.
• Show candidates only the available group interview slots.

Candidates can schedule, withdraw, or choose a different session if needed.

Why This Matters

The redesigned scheduling tools help teams:

• Reduce manual scheduling work
• Keep candidate interviews automatically tracked
• Support both one-on-one and group interview workflows
• Improve reminder consistency
• Allow teams and admins to better manage scheduling access

Use Cases

Recruiters: Send scheduling links directly to candidates.

Hiring Managers: Manage availability and interview reminders in one place.

High-volume teams: Run group interviews with multiple candidates per session.

Admins: Help users configure scheduling settings when access is granted.

Best Practices

• Connect your calendar before setting up scheduling links.
• Keep one clear default scheduling link for general interviews.
• Create separate links for phone screens, video interviews, group interviews, or in-person interviews.
• Use scheduling notice rules to prevent last-minute bookings.
• Test each link before sending it to candidates.
• Use reminders to reduce no-shows.

What Happens Next

Once scheduling is configured:

• Candidates can book interviews through your scheduling links.
• Interview details sync back to Discovered.
• Candidate profiles update automatically when scheduling links are sent through Discovered tokens.
• Reminders are sent based on your configured schedule.
• Users can manage upcoming interviews from the Scheduling Settings area or dashboard widget.